Core Printer Functionality<\/h2>\n\n\n\n<\/a>Printer Not Responding<\/h3>\n\n\n\nIs your printer not printing? You should think about the following:<\/p>\n\n\n\n
\n- Does your printer have paper<\/a>?<\/li>\n\n\n\n
- Are the printer cables plugged in?<\/li>\n\n\n\n
- Has the printer been turned on?<\/li>\n\n\n\n
- Have the ink or toner cartridges been looked at?<\/li>\n\n\n\n
- Is the wireless connection working?<\/li>\n<\/ul>\n\n\n\n
<\/a>Generic Troubleshooting<\/h3>\n\n\n\nThese simple instructions may help your printer problem:<\/p>\n\n\n\n
\n- Unplug and then restart the printer.<\/li>\n\n\n\n
- Is the wireless or wired connection working?<\/li>\n\n\n\n
- Uninstall and then reinstall the printer.<\/li>\n\n\n\n
- Install the most up-to-date printer driver.<\/li>\n\n\n\n
- Empty the print spooler (computer program which sorts, orders and sends print jobs to the printer) and reset it.<\/li>\n\n\n\n
- Ensure the printer now has an \u2018Online\u2019 status.<\/li>\n<\/ol>\n\n\n\n
<\/a>Printer Driver<\/h3>\n\n\n\nKeeping the printer driver (computer software that communicates with your printer) up-to-date ensures compatibility between the printer and printer software. Installing the wrong driver may stop the printer working altogether or result in lower quality prints. Printer manufacturers will make new drivers available to keep pace with new technology. This could result in issues with compatibility, however. Ensure the latest driver has been installed on the computer and frequently check to see if there\u2019s a more up-to-date driver.<\/p>\n\n\n\n
<\/a>Printer Offline<\/h3>\n\n\n\nIssues with hardware\/software, internal shortcuts and unplugging a printer may cause it to go offline.<\/p>\n\n\n\n
A printer showing as offline is frequently caused by either low ink levels, broken routers or unplugged cables. Other potential causes include incorrect settings in the system\u2019s drivers or connections that have been interrupted.<\/p>\n\n\n
\n![\"Pressing](\"https:\/\/infowp.cartridgepeople.com\/wp-content\/uploads\/2024\/12\/wireless-button-on-a-printer.jpg\" "\\"Wireless")
<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
To resolve this, cables should be plugged in (and not loose). If this is already the case, access the printer and computer settings. There may be software updates for the computer and printer to potentially assist with compatibility problems. If firewall permissions are needed, ensure they\u2019re granted. You should also check all the ports are open.<\/p>\n\n\n\n
<\/a>Find My Printer<\/h3>\n\n\n\nComputer not recognising your printer? Try the following:<\/p>\n\n\n\n
\n- Make sure the printer is turned on.<\/li>\n\n\n\n
- The wireless connection<\/a> should be checked.<\/li>\n\n\n\n
- The print spooler service should be restarted.<\/li>\n\n\n\n
- Try reinstalling the printer.<\/li>\n\n\n\n
- The USB cable needs to be plugged in correctly.<\/li>\n\n\n\n
- Ensure printer drivers are up-to-date.<\/li>\n\n\n\n
- Try the \u2018Windows printer troubleshooter\u2019 (\u2018Settings\u2019, \u2018System\u2019, \u2018Troubleshoot\u2019, \u2018Other Troubleshooters\u2019 and then click the \u2018Run\u2019 button next to \u2018Printer\u2019).<\/li>\n<\/ul>\n\n\n\n
<\/a>Can’t Connect to Shared Network Printers<\/h3>\n\n\n\nThe printer needs to be set to share. On your computer, head to \u2018Settings\u2019, \u2018Bluetooth & devices\u2019 and then \u2018Printers & scanners\u2019. File and printer sharing on the network needs to be allowed. Additionally, each device needs to be connected to the same network. Look at the antivirus software and firewall settings, as these may prevent printer sharing. You can also manually add the shared printer, simply click \u2018Start\u2019, \u2018Settings\u2019, \u2018Bluetooth & devices\u2019, \u2018Printers & scanners\u2019 and \u2018Add device\u2019.<\/p>\n\n\n\n
Error States and Messages<\/h2>\n\n\n\n<\/a>Printer Error Message<\/h3>\n\n\n\n![\"Printer](\"https:\/\/infowp.cartridgepeople.com\/wp-content\/uploads\/2024\/12\/blinking-printer-light.jpg\" "\\"Blinking")
<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
You may only realise you have an issue when your device displays a printer error message<\/a> and\/or a blinking light. For more information on how to resolve printer error codes from HP<\/a>, Brother<\/a>, Epson<\/a> and Canon<\/a>, check out our advice.<\/p>\n\n\n\n<\/a>Paper Jams<\/h3>\n\n\n\nThis printer issue is commonly caused by the following:<\/p>\n\n\n\n
\n- Incorrectly loaded paper<\/li>\n\n\n\n
- Using the wrong size paper<\/li>\n\n\n\n
- Roller gears incorrectly pressurised<\/li>\n\n\n\n
- Using the wrong paper settings<\/li>\n\n\n\n
- Using paper where the edges aren\u2019t uniform<\/li>\n\n\n\n
- Print roller dust<\/li>\n<\/ul>\n\n\n\n
Paper jams can also happen when loose sheets become blocked in the printer\u2019s feeding mechanism or rollers.<\/p>\n\n\n\n
Printer users may panic and attempt to remove the paper in a hurry, which makes it worse as this could allow tiny pieces of paper to become lodged in between the printer\u2019s components.<\/p>\n\n\n
\n![\"Paper](\"https:\/\/infowp.cartridgepeople.com\/wp-content\/uploads\/2024\/12\/paper-jam.jpg\" "\\"Paper")
<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
To prevent paper jams, you should use the right paper (check the manufacturer\u2019s specifications if you\u2019re unsure). You should also ensure the printer remains clean, as dirt can build up and clog the corners of the printer, which causes misfeeds. Take care when you handle and load the paper into the paper trays. Check the tray indicators to see the amount feed limit for the tray(s), as well as the amount you have left.<\/p>\n\n\n\n
Don\u2019t forget to consistently carry out printer maintenance<\/a> to prevent issues.<\/p>\n\n\n\nPrint Output Issues<\/h2>\n\n\n\n<\/a>Print Quality Issues<\/h3>\n\n\n\nIf your printouts have a subpar appearance, be sure to check the following:<\/p>\n\n\n\n
Printer Settings<\/h4>\n\n\n\n\n- On your computer, head to \u2018Settings\u2019, \u2018Bluetooth & devices\u2019 and \u2018Printers & scanners\u2019.<\/li>\n\n\n\n
- Choose your printer and click \u2018Printing preferences\u2019.<\/li>\n\n\n\n
- If it isn\u2019t already, set the \u2018Print Quality\u2019 to the best possible.<\/li>\n\n\n\n
- Also ensure the \u2018Paper Type\u2019 is right for what you\u2019re printing with. Printing with paper of an incompatible texture for your printer may result in inferior quality prints. The same can be said for paper that absorbs a lot of ink.<\/li>\n<\/ol>\n\n\n\n
Paper<\/h4>\n\n\n\n
Use the appropriate size and type of paper for what you\u2019re printing to avoid unclear or smudged prints.<\/p>\n\n\n\n
Clogged Printheads<\/h4>\n\n\n\n
Blocked printheads<\/a> cause issues with print quality.<\/p>\n\n\n\n\n- On your printer\u2019s control panel or PC printer software, find the \u2018Maintenance\u2019 or \u2018Tools\u2019 section.<\/li>\n\n\n\n
- Find the \u2018Nozzles\u2019 or \u2018Clean the Print Head\u2019 option. This will assist in the removal of blockages.<\/li>\n<\/ol>\n\n\n\n
Printer Ink and Toner<\/a> Levels<\/h4>\n\n\n\nIf you\u2019ve noticed a dip in print quality, you should make sure you\u2019re not close to running out of printer ink or toner. You can check ink levels via the printer\u2019s display, by manually inspecting the cartridges yourself or looking in the printer software. Insert new cartridges if necessary.<\/p>\n\n\n\n
Other Solutions for Print Quality Issues<\/h4>\n\n\n\n
Leaks resulting from blocked printer tubes should be cleaned. Also, the printing area needs to be well ventilated with no small particles or dust on the printer.<\/p>\n\n\n\n
<\/a>Misaligned Prints<\/h3>\n\n\n\nText may appear to be misaligned, which is typically caused by improperly placed printheads and toner. This is likely the fault of a malfunctioning drum unit or cartridge. Look at the printer\u2019s toner level and replace the cartridges if necessary. Prior to producing a printer test page<\/a>, look at the printer\u2019s settings to check that they\u2019re right. Also check the paper type you\u2019re using to print, is it appropriate for your printer? Finally, does the printhead need to be manually aligned? Various printers require this.<\/p>\n\n\n\n<\/a>Low Ink Warning<\/h3>\n\n\n\n![\"\"](\"https:\/\/infowp.cartridgepeople.com\/wp-content\/uploads\/2024\/12\/exclamation-mark.jpg\" "\\"Exclamation")
<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
The likeliest cause of printer issues is either low or empty cartridges. You should find out the cause of the issue before replacing to prevent unnecessary spending. Using the wrong printer settings or incorrectly installing or handling cartridges can lead to low\/empty ink cartridge-related issues. Looking at your printer settings, make sure the right ink cartridges are placed correctly in the printer. Running cleaning cycles a few times should improve prolonged print quality issues. In the event this doesn\u2019t work, replace the printer ink if necessary.<\/p>\n\n\n\n
Queue and Application Problems<\/h2>\n\n\n\n<\/a>Stuck Print Queue<\/h3>\n\n\n\nA stuck printer queue is caused by overwhelming the print spooler<\/a> by sending too many print jobs at the same time. To solve this problem, each print job might need to be sorted out one at a time. If there\u2019s any unnecessary print jobs, remove them from the queue<\/a> and restart the computer (if needed).<\/p>\n\n\n\n<\/a>Unable to Print via Applications<\/h3>\n\n\n\nWhen printing via software like Microsoft Excel or Word, make sure the application is up-to-date and reinstall.<\/p>\n\n\n\n
Export the document you\u2019re printing to PDF, or send it to another printer if possible. The purpose of this is to check if the issue is related to the application.<\/p>\n\n\n\n
Then restart the printer and the application. Finally, look at printer settings which are specific to the app (e.g., paper size, margins).<\/p>\n\n\n\n
<\/a>Virtual Printer<\/h3>\n\n\n\nVirtualisation software (e.g., Microsoft Print to PDF) could lead to virtual printer issues. It\u2019s unlikely but happens when two operating systems (OS) run simultaneously on a computer. Each OS thinks they have the right printer, resulting in glitches\/errors. Using the correct driver updates and configuration changes can help with this. Also make sure the printer is correct in the print preview. Occasionally, the printer goes offline without notice and the virtual printer replaces it.<\/p>\n\n\n\n
Advanced Functions and Diagnostic Tools<\/h2>\n\n\n\n<\/a>Unable to Mobile Print<\/h3>\n\n\n\n![\"Holding](\"https:\/\/infowp.cartridgepeople.com\/wp-content\/uploads\/2024\/12\/mobile-printing.jpg\" "\\"Mobile")
<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
Certain apps from printer manufacturers support printing from your mobile without needing a wired connection. In the event you have issues with this, look out for software and app updates. Also, ensure these are compatible with the printer.<\/p>\n\n\n\n
<\/a>MFP Unable to Scan<\/h3>\n\n\n\nIf your MFP (multifunction printer<\/a>) can\u2019t scan when it\u2019s supposed to, the scanner driver is the likeliest cause of the issue. Improperly installed, outdated or wrongly configured drivers could also result in this frustrating problem. To fix this, initially restart the printer, then ensure the MFP driver is set up correctly and that it\u2019s up-to-date.<\/p>\n\n\n\n<\/a>Slow Printing<\/h3>\n\n\n\n![\"\"](\"https:\/\/infowp.cartridgepeople.com\/wp-content\/uploads\/2024\/12\/timer-1.jpg\" "\\"Timer\\"")
<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
Memory\/RAM<\/h4>\n\n\n\n
It\u2019s possible that slow printing is due to the device running out of memory. The majority of printers today have memory for storing print jobs.<\/p>\n\n\n\n
Slower Printing Over Wi-Fi<\/h4>\n\n\n\n
Find the cause of slow wireless printing in order to quickly troubleshoot. Most commonly, it\u2019s due to one of the following:<\/p>\n\n\n\n
\n- More than one user<\/li>\n\n\n\n
- Out of date drivers<\/li>\n\n\n\n
- Not enough network bandwidth<\/li>\n\n\n\n
- Not strong\/consistent enough internet connection<\/li>\n<\/ul>\n\n\n\n
Take a look at the modem\/router and make sure the upload speed is fast enough and that the wireless signal is strong enough. If it isn\u2019t, move the router nearer to the device.<\/p>\n\n\n\n
You should also check the amount of bandwidth that\u2019s taken up by other devices and that the printer and the current printer driver software are compatible with each other.<\/p>\n\n\n\n
<\/a>Diagnostic Tools<\/h3>\n\n\n\nYour OS may have its own diagnostic tool to help you resolve printer problems.<\/p>\n\n\n\n
To Sum Up<\/h2>\n\n\n\n
By now you\u2019ll understand that it\u2019s often simple to fix the most common printer issues. In the event you\u2019re still having issues with your printer, you should contact your printer manufacturer for further assistance.<\/p>\n\n\n\n
Support your business with the helpful information available on our blog, from collating documents<\/a>, to duplex printing<\/a> and even buying a printer<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"A disruptive printer issue can be irritating, whether it’s a paper jam, streaky prints or an unresponsive printer. Our helpful guide offers straightforward solutions for common printer problems.<\/p>\n","protected":false},"author":3,"featured_media":12709,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[9,10],"class_list":["post-4641","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-featured","tag-handy-guide"],"acf":[],"yoast_head":"\n
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Troubleshooting tips for offline printers, paper jams & more.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cartridgepeople.com\/info\/blog\/how-fix-common-printer-problems\" \/>\n<meta property=\"og:site_name\" content=\"Cartridge People Blog\" \/>\n<meta property=\"article:published_time\" content=\"2024-12-03T11:30:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-09T13:18:17+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cartridgepeople.com\/info\/wp-content\/uploads\/2025\/02\/person-annoyed-printer.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"690\" \/>\n\t<meta property=\"og:image:height\" content=\"361\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Alice Brown\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Alice Brown\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Fix Common Printer Problems | Printing Errors","description":"Find simple solutions for common printer problems with our useful guide. 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Is your printer not printing? You should think about the following:<\/p>\n\n\n\n
- \n
- Does your printer have paper<\/a>?<\/li>\n\n\n\n
- Are the printer cables plugged in?<\/li>\n\n\n\n
- Has the printer been turned on?<\/li>\n\n\n\n
- Have the ink or toner cartridges been looked at?<\/li>\n\n\n\n
- Is the wireless connection working?<\/li>\n<\/ul>\n\n\n\n
<\/a>Generic Troubleshooting<\/h3>\n\n\n\n
These simple instructions may help your printer problem:<\/p>\n\n\n\n
- \n
- Unplug and then restart the printer.<\/li>\n\n\n\n
- Is the wireless or wired connection working?<\/li>\n\n\n\n
- Uninstall and then reinstall the printer.<\/li>\n\n\n\n
- Install the most up-to-date printer driver.<\/li>\n\n\n\n
- Empty the print spooler (computer program which sorts, orders and sends print jobs to the printer) and reset it.<\/li>\n\n\n\n
- Ensure the printer now has an \u2018Online\u2019 status.<\/li>\n<\/ol>\n\n\n\n
<\/a>Printer Driver<\/h3>\n\n\n\n
Keeping the printer driver (computer software that communicates with your printer) up-to-date ensures compatibility between the printer and printer software. Installing the wrong driver may stop the printer working altogether or result in lower quality prints. Printer manufacturers will make new drivers available to keep pace with new technology. This could result in issues with compatibility, however. Ensure the latest driver has been installed on the computer and frequently check to see if there\u2019s a more up-to-date driver.<\/p>\n\n\n\n
<\/a>Printer Offline<\/h3>\n\n\n\n
Issues with hardware\/software, internal shortcuts and unplugging a printer may cause it to go offline.<\/p>\n\n\n\n
A printer showing as offline is frequently caused by either low ink levels, broken routers or unplugged cables. Other potential causes include incorrect settings in the system\u2019s drivers or connections that have been interrupted.<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
To resolve this, cables should be plugged in (and not loose). If this is already the case, access the printer and computer settings. There may be software updates for the computer and printer to potentially assist with compatibility problems. If firewall permissions are needed, ensure they\u2019re granted. You should also check all the ports are open.<\/p>\n\n\n\n
<\/a>Find My Printer<\/h3>\n\n\n\n
Computer not recognising your printer? Try the following:<\/p>\n\n\n\n
- \n
- Make sure the printer is turned on.<\/li>\n\n\n\n
- The wireless connection<\/a> should be checked.<\/li>\n\n\n\n
- The print spooler service should be restarted.<\/li>\n\n\n\n
- Try reinstalling the printer.<\/li>\n\n\n\n
- The USB cable needs to be plugged in correctly.<\/li>\n\n\n\n
- Ensure printer drivers are up-to-date.<\/li>\n\n\n\n
- Try the \u2018Windows printer troubleshooter\u2019 (\u2018Settings\u2019, \u2018System\u2019, \u2018Troubleshoot\u2019, \u2018Other Troubleshooters\u2019 and then click the \u2018Run\u2019 button next to \u2018Printer\u2019).<\/li>\n<\/ul>\n\n\n\n
<\/a>Can’t Connect to Shared Network Printers<\/h3>\n\n\n\n
The printer needs to be set to share. On your computer, head to \u2018Settings\u2019, \u2018Bluetooth & devices\u2019 and then \u2018Printers & scanners\u2019. File and printer sharing on the network needs to be allowed. Additionally, each device needs to be connected to the same network. Look at the antivirus software and firewall settings, as these may prevent printer sharing. You can also manually add the shared printer, simply click \u2018Start\u2019, \u2018Settings\u2019, \u2018Bluetooth & devices\u2019, \u2018Printers & scanners\u2019 and \u2018Add device\u2019.<\/p>\n\n\n\n
Error States and Messages<\/h2>\n\n\n\n
<\/a>Printer Error Message<\/h3>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
You may only realise you have an issue when your device displays a printer error message<\/a> and\/or a blinking light. For more information on how to resolve printer error codes from HP<\/a>, Brother<\/a>, Epson<\/a> and Canon<\/a>, check out our advice.<\/p>\n\n\n\n
<\/a>Paper Jams<\/h3>\n\n\n\n
This printer issue is commonly caused by the following:<\/p>\n\n\n\n
- \n
- Incorrectly loaded paper<\/li>\n\n\n\n
- Using the wrong size paper<\/li>\n\n\n\n
- Roller gears incorrectly pressurised<\/li>\n\n\n\n
- Using the wrong paper settings<\/li>\n\n\n\n
- Using paper where the edges aren\u2019t uniform<\/li>\n\n\n\n
- Print roller dust<\/li>\n<\/ul>\n\n\n\n
Paper jams can also happen when loose sheets become blocked in the printer\u2019s feeding mechanism or rollers.<\/p>\n\n\n\n
Printer users may panic and attempt to remove the paper in a hurry, which makes it worse as this could allow tiny pieces of paper to become lodged in between the printer\u2019s components.<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
To prevent paper jams, you should use the right paper (check the manufacturer\u2019s specifications if you\u2019re unsure). You should also ensure the printer remains clean, as dirt can build up and clog the corners of the printer, which causes misfeeds. Take care when you handle and load the paper into the paper trays. Check the tray indicators to see the amount feed limit for the tray(s), as well as the amount you have left.<\/p>\n\n\n\n
Don\u2019t forget to consistently carry out printer maintenance<\/a> to prevent issues.<\/p>\n\n\n\n
Print Output Issues<\/h2>\n\n\n\n
<\/a>Print Quality Issues<\/h3>\n\n\n\n
If your printouts have a subpar appearance, be sure to check the following:<\/p>\n\n\n\n
Printer Settings<\/h4>\n\n\n\n
- \n
- On your computer, head to \u2018Settings\u2019, \u2018Bluetooth & devices\u2019 and \u2018Printers & scanners\u2019.<\/li>\n\n\n\n
- Choose your printer and click \u2018Printing preferences\u2019.<\/li>\n\n\n\n
- If it isn\u2019t already, set the \u2018Print Quality\u2019 to the best possible.<\/li>\n\n\n\n
- Also ensure the \u2018Paper Type\u2019 is right for what you\u2019re printing with. Printing with paper of an incompatible texture for your printer may result in inferior quality prints. The same can be said for paper that absorbs a lot of ink.<\/li>\n<\/ol>\n\n\n\n
Paper<\/h4>\n\n\n\n
Use the appropriate size and type of paper for what you\u2019re printing to avoid unclear or smudged prints.<\/p>\n\n\n\n
Clogged Printheads<\/h4>\n\n\n\n
Blocked printheads<\/a> cause issues with print quality.<\/p>\n\n\n\n
- \n
- On your printer\u2019s control panel or PC printer software, find the \u2018Maintenance\u2019 or \u2018Tools\u2019 section.<\/li>\n\n\n\n
- Find the \u2018Nozzles\u2019 or \u2018Clean the Print Head\u2019 option. This will assist in the removal of blockages.<\/li>\n<\/ol>\n\n\n\n
Printer Ink and Toner<\/a> Levels<\/h4>\n\n\n\n
If you\u2019ve noticed a dip in print quality, you should make sure you\u2019re not close to running out of printer ink or toner. You can check ink levels via the printer\u2019s display, by manually inspecting the cartridges yourself or looking in the printer software. Insert new cartridges if necessary.<\/p>\n\n\n\n
Other Solutions for Print Quality Issues<\/h4>\n\n\n\n
Leaks resulting from blocked printer tubes should be cleaned. Also, the printing area needs to be well ventilated with no small particles or dust on the printer.<\/p>\n\n\n\n
<\/a>Misaligned Prints<\/h3>\n\n\n\n
Text may appear to be misaligned, which is typically caused by improperly placed printheads and toner. This is likely the fault of a malfunctioning drum unit or cartridge. Look at the printer\u2019s toner level and replace the cartridges if necessary. Prior to producing a printer test page<\/a>, look at the printer\u2019s settings to check that they\u2019re right. Also check the paper type you\u2019re using to print, is it appropriate for your printer? Finally, does the printhead need to be manually aligned? Various printers require this.<\/p>\n\n\n\n
<\/a>Low Ink Warning<\/h3>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
The likeliest cause of printer issues is either low or empty cartridges. You should find out the cause of the issue before replacing to prevent unnecessary spending. Using the wrong printer settings or incorrectly installing or handling cartridges can lead to low\/empty ink cartridge-related issues. Looking at your printer settings, make sure the right ink cartridges are placed correctly in the printer. Running cleaning cycles a few times should improve prolonged print quality issues. In the event this doesn\u2019t work, replace the printer ink if necessary.<\/p>\n\n\n\n
Queue and Application Problems<\/h2>\n\n\n\n
<\/a>Stuck Print Queue<\/h3>\n\n\n\n
A stuck printer queue is caused by overwhelming the print spooler<\/a> by sending too many print jobs at the same time. To solve this problem, each print job might need to be sorted out one at a time. If there\u2019s any unnecessary print jobs, remove them from the queue<\/a> and restart the computer (if needed).<\/p>\n\n\n\n
<\/a>Unable to Print via Applications<\/h3>\n\n\n\n
When printing via software like Microsoft Excel or Word, make sure the application is up-to-date and reinstall.<\/p>\n\n\n\n
Export the document you\u2019re printing to PDF, or send it to another printer if possible. The purpose of this is to check if the issue is related to the application.<\/p>\n\n\n\n
Then restart the printer and the application. Finally, look at printer settings which are specific to the app (e.g., paper size, margins).<\/p>\n\n\n\n
<\/a>Virtual Printer<\/h3>\n\n\n\n
Virtualisation software (e.g., Microsoft Print to PDF) could lead to virtual printer issues. It\u2019s unlikely but happens when two operating systems (OS) run simultaneously on a computer. Each OS thinks they have the right printer, resulting in glitches\/errors. Using the correct driver updates and configuration changes can help with this. Also make sure the printer is correct in the print preview. Occasionally, the printer goes offline without notice and the virtual printer replaces it.<\/p>\n\n\n\n
Advanced Functions and Diagnostic Tools<\/h2>\n\n\n\n
<\/a>Unable to Mobile Print<\/h3>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
Certain apps from printer manufacturers support printing from your mobile without needing a wired connection. In the event you have issues with this, look out for software and app updates. Also, ensure these are compatible with the printer.<\/p>\n\n\n\n
<\/a>MFP Unable to Scan<\/h3>\n\n\n\n
If your MFP (multifunction printer<\/a>) can\u2019t scan when it\u2019s supposed to, the scanner driver is the likeliest cause of the issue. Improperly installed, outdated or wrongly configured drivers could also result in this frustrating problem. To fix this, initially restart the printer, then ensure the MFP driver is set up correctly and that it\u2019s up-to-date.<\/p>\n\n\n\n
<\/a>Slow Printing<\/h3>\n\n\n
\n<\/figure>\n<\/div>\n\n\n<\/p>\n\n\n\n
Memory\/RAM<\/h4>\n\n\n\n
It\u2019s possible that slow printing is due to the device running out of memory. The majority of printers today have memory for storing print jobs.<\/p>\n\n\n\n
Slower Printing Over Wi-Fi<\/h4>\n\n\n\n
Find the cause of slow wireless printing in order to quickly troubleshoot. Most commonly, it\u2019s due to one of the following:<\/p>\n\n\n\n
- \n
- More than one user<\/li>\n\n\n\n
- Out of date drivers<\/li>\n\n\n\n
- Not enough network bandwidth<\/li>\n\n\n\n
- Not strong\/consistent enough internet connection<\/li>\n<\/ul>\n\n\n\n
Take a look at the modem\/router and make sure the upload speed is fast enough and that the wireless signal is strong enough. If it isn\u2019t, move the router nearer to the device.<\/p>\n\n\n\n
You should also check the amount of bandwidth that\u2019s taken up by other devices and that the printer and the current printer driver software are compatible with each other.<\/p>\n\n\n\n
<\/a>Diagnostic Tools<\/h3>\n\n\n\n
Your OS may have its own diagnostic tool to help you resolve printer problems.<\/p>\n\n\n\n
To Sum Up<\/h2>\n\n\n\n
By now you\u2019ll understand that it\u2019s often simple to fix the most common printer issues. In the event you\u2019re still having issues with your printer, you should contact your printer manufacturer for further assistance.<\/p>\n\n\n\n
Support your business with the helpful information available on our blog, from collating documents<\/a>, to duplex printing<\/a> and even buying a printer<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"
A disruptive printer issue can be irritating, whether it’s a paper jam, streaky prints or an unresponsive printer. Our helpful guide offers straightforward solutions for common printer problems.<\/p>\n","protected":false},"author":3,"featured_media":12709,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[9,10],"class_list":["post-4641","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-featured","tag-handy-guide"],"acf":[],"yoast_head":"\n
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